HURON TOWN BOARD MINUTES - subject to approval.
REGULAR MEETING April 18, 2011
Call to Order
Regular Meeting of the Huron Town Board was called to order by Supervisor Laurie Crane at the Huron Town Hall on April 18, 2011, at 7:00 p.m.
Flag Salute
Supervisor Crane led the flag salute.
Roll Call
Upon roll call the following members were present: Councilmember, Alan Traister, David Buisch and Lois Buckalew and Supervisor Laurie Crane. Councilmember Russell Teeple was absent.
Welcome
Supervisor Crane welcomed everyone.
Correspondence
The following correspondence was received and filed:
1. A letter from the Wolcott Chamber of Commerce in regards to the 3rd annual CNY Wine and Jazz Fest to be held on August 6, 2011.
2. A letter from Kathy Dear Program Manager Stu Brown Associates to Emilio Serrano and Oscar Hernandez in regards to Water District No. 6 Improvements.
3. A letter from NYSDEC Division of Water to Supervisor Crane in regards to Acknowledgement of Notice of intent for Coverage under SPDES General Permit for Storm Water Discharges.
4. Received a renewal Alcoholic Beverage License application from Sinbad Marine (Skippers Landing).
5. A letter to Supervisor Crane from a resident in regards to the timing of the letter that was received for the recent reassessment notices.
6. A letter from Kathy Grandjean Planning Board Clerk to the Board in regards to a motion in support of Dr. Greg Boyer's initiative to use hydrogen peroxide to help eradicate the Blue Green Algae from Sodus Bay.
7. Received Training Attendance from Wayne County Planning Department for Charles Boogaard and Larry Lockwood.
8. A letter from Tompkins Insurance Agencies to Supervisor Crane and Town Clerk in regards to Insurance.
Discussion of Correspondence
#1 Assessor Scudder asked what this letter was about. Councilmember Buisch explained that they are asking for contributions.
#6 Councilmember Buisch inquired if we are sending a letter in support. Supervisor Crane replied that she has already done so.
#5 Assessor Scudder responded that the letter was written on a Thursday and sent to the county on Friday at which time it was printed and then there were other circumstances that the assessing department had encountered which resulted in some of the letters arriving late.
RESOLUTION #36-2011
Permission to Sign Agreement with American Legion for Veterans Flags
On motion of Councilmember Buckalew, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE - AYES 4 NAYS 0.
RESOLVED, to give Supervisor Crane permission to sign the agreement with American Legion for the purchase of flags for veterans graves.
CDBG Rehab Grant
The town will hold off on pursuing the grant until next year.
Single Phase Service
Building Inspector Gallant is waiting on the engineer to get back from vacation.
RESOLUTION #37-2011
Spring Cleanup
On motion of Councilmember Buisch, seconded by Councilmember Traister the following resolution was ADOPTED - AYES 4 NAYS 0.
RESOLVED, to advertise in the Times of Wayne County and the Shopper for the Spring Cleanup to be held June 4, 2011 from 8-4.
Crescent Beach
Attorney Knauf introduced a local law amending the Septic Law, providing for allowable types of septic systems in coastal erosion and other environmentally sensitive areas. Following discussion, a re-write of certain provisions was recommended and the matter was tabled until the next meeting.
RESOLUTION #38-2011
Septic Inspectors Rate of Pay
On motion of Councilmember Buisch, seconded by Councilmember Traister the following resolution was ADOPTED- AYES 3 NAYS 1. Councilmember Buckalew abstained.
RESOLVED, to increase the septic inspectors rate of pay from $35.00 to $40.00 per visit.
RESOLUTION #39-2011
Septic Inspectors Contract
On motion of Councilmember Traister, seconded by Councilmember Buisch the following resolution was ADOPTED - AYES 4 NAYS 0.
RESOLVED, to accept the septic inspector's contract.
RESOLUTION #40-2011
Shred Text
On motion of Councilmember Buckalew, seconded by Councilmember Buisch the following resolution was ADOPTED - AYES 4 NAYS 0.
RESOLVED, to create a record's management account and move $150.00 from contingency into this account to pay for the shredding of the documents that Shred Text will dispose of.
Deferred Compensation Plan
Deputy Highway Superintendent Richard Reyn requested that he be permitted to receive the value of his accumulated Personal Time Off, and invest it in the deferred compensation plan. The matter will be reviewed in light of current personnel policy and taken under advisement by the Board. Supervisor Crane will invite the Deferred Compensation Plan representative for a presentation of the plan, for employees interested in joining this plan.
Workshop for Handbook
Councilmember Buisch moved, seconded by Councilmember Traister to advertise for a workshop for the Handbook and any other business that may come before the board on May 5, 2011 at 7:00 p.m. All in favor of this motion.
Permission to Use Town Hall
Councilmember Buisch moved, seconded by Councilmember Traister to allow Account Clerk Nancy Hamilton to hold a Bookkeeper's Association Meeting on May 4, 2011 from 11:00 a.m. until 3:00 p.m. All in favor of this motion.
Disability for Part-Time Employees
Councilmember Buckalew moved, seconded by Councilmember Traister to discuss disability for part-time employees at the Handbook Meeting on May 5, 2011.
RESOLUTION #41-2011
Port Bay Fireworks Permit
On motion of Councilmember Buckalew, seconded by Councilmember Traister the following resolution was ADOPTED - AYES 3 NAYS 1. Councilmember Buisch abstained.
RESOLVED, to give permission for Supervisor Crane to sign the Port Bay Fireworks Permit.
Committee Reports:
Councilmember Teeple (Absent)
Highway: Have started working on pulling equipment off, received the new tractor, the Town of Rose has bought the old tractor.
Water District #6: Easements have been sent out.
Water District #7: Easements are slowly coming in. Supervisor Crane will get a list to Attorney Knauf to start eminent domain proceedings.
RESOLUTION #42-2011
Payment for Financial Services for Water District #5
On motion of Councilmember Buckalew, seconded by Councilmember Buisch the following resolution was ADOPTED - AYES 4 NAYS 0.
WHEREAS, the Town of Huron has created Water District No. 5 (the "District") to supply water to properties within the District; and
WHEREAS, the Town Board has retained Bernard P. Donegan, Inc. ("Financial Services Consultant") to provide financial consulting services for the District; and
WHEREAS, the plan of financing for the District has changed since that time, requiring the issuance of two notes and additional services; and
WHEREAS, Financial Services Consultant submitted a letter to the Town dated March 24, 2011 requesting that the Town agree that its final estimated fee be increased to $25,745.88, due to the change in financing mechanisms and additional services provided; and
NOW THEREFORE IT IS RESOLVED the Town Board approves an increase in the fees for Financial Services Consultant for the District to a maximum of $25,745.88; and
IT IS FURTHER RESOLVED THAT the Town Clerk shall forward a certified copy of this Resolution to the United States Department of Agriculture.
Councilmember Traister
Historian Report: Carol Flint attended Wayne Historians Org. meeting in Pultneyville and the APHNYS Conference in Elmira and she was awarded Registered Historian status at the awards banquet on April 4, 2011, she is only the second historian in Wayne County to receive this award. She has begun searching Civil War soldiers from Huron and there were 1,966 enlisted from the Town of Huron. The Eagle Scout Ceremony will be held on May 22, 2011 at the Huron Presbyterian Church. The time has not been determined yet.
Councilmember Buckalew
Assessing: Assessor Scudder reported that meetings were concluded on Thursday evening for the Assessment Reval notices that were sent out. There were about 10% of residents that appeared. The tentative roll needs to be turned in by the end of the month.
Building Evaluation: Building Inspector Gallant is reworking some ideas and will have something submitted at the May 18, 2011 Town Board Meeting.
Councilmember Buisch
Receive & File Building Inspector's Monthly Fee Report: Councilmember Buisch moved, seconded by Councilmember Traister to receive and file the Building Inspector's March monthly fee report. Motion carried.
Planning Board Minutes: Councilmember Buisch moved, seconded by Councilmember Buckalew to approve the March 7, 2011 Planning Board meeting minutes. Motion carried.
Zoning Board Minutes: Councilmember Buisch moved, seconded by Councilmember Traister to approve the March 15, 2011 Zoning Board meeting minutes. Motion carried.
Workplace Violence Policy: This has been put into the Handbook.
Building Inspectors Report:
Coastal Erosion Permit needs to be issued for Water District #6.
Zoning Law has been revised and will be updated on the website.
Fire Code language for condemned or abandoned buildings has changed.
There is a 7 year extension from Army Corps Engineers for the Port Bay opening of the channel.
Supervisor
Town Clerk's Monthly Report: Councilmember Buisch moved, seconded by Councilmember Traister to approve the March monthly report of the Town Clerk. Motion carried.
Town Board Meeting Minutes: Councilmember Buisch moved, seconded by Councilmember Buckalew to approve the March 21, 2011 regular minutes. Motion carried.
Supervisor's Month Report: Councilmember Buisch moved, seconded by Councilmember Traister to receive and file the March monthly Supervisor's report. Motion carried.
County Issues:
Supervisor Crane attended a symposium that Dr. Boyer was given in Honeoye on Blue Green Algae. It was a very good presentation. There may be a cost to the towns in the county for the testing, equipment to check the climate and to see what nutrients are where. Tests have to be done before you can apply the peroxide. Kathy Grandjean inquired how you can get this as an area of concern. The response was to contact EPA and Congress.
Supervisor Crane received a letter from Kim Merchant of DEC in regards to an incomplete application for Water District #6. Supervisor Crane has responded to her on this.
Supervisor Crane attended a meeting at the Village of Wolcott with DEC for the Village of Wolcott Sewer Plant.
Supervisor Crane went to Accounting School and she feels she will have a much better understanding of the upcoming budget.
Supervisor Crane, Chuck Bush, and Roger Gallant met with Verizon to look into saving some money and to making it a governmental plan.
There has been no new contract sent from Time Warner. Supervisor Crane will follow up with them.
Supervisor Crane received a letter from the Department of State asking for an approval to an amendment to the Village of Sodus Point LWRP. This will be given to the Planning Board.
Spring Cleanup workers: 2 Highway Guys in the morning and 2 in the afternoon. Councilmember Buisch will work 8-10; Councilmember Buckalew will work 10-12; Supervisor Crane will work 12-2 and Councilmember Teeple will work 2-4.
Supervisor Crane reported that due to the Health Care Law there will be an additional fee due for the Flex Options Plan.
Attorney Knauf
LWRP: Councilmember Buckalew moved, seconded by Councilmember Buisch to appoint Councilmember Traister, Assessor David Scudder, Dave McDowell and Daniel Dreschler to the LWRP Committee. All in favor of this motion. The Town Clerk will email all proposals to the committee members.
Local Law #1 of 2011: Councilmember Traister moved, seconded by Councilmember Buisch to hold a public hearing for Local Law #1 of 2011 on May 16, 2011 at 7:30 p.m.
RESOLUTION #43-2011
Transfers
On motion of Councilmember Buckalew, seconded by Councilmember Buisch the following resolution was ADOPTED - AYES 4 NAYS 0.
RESOLVED, to approve the following transfers:
From 19904A (Contingency) to 162040304A (Building Repairs) $90.00
From 19904A (Contingency) to 1620405A (Heating) $1,121.76
RESOLUTION #44-2011
Audit & Pay Bills
On motion of Councilmember Buisch, seconded by Councilmember Buckalew the following resolution was ADOPTED - VOTE - AYES 4 NAYS 0.
RESOLVED to give permission to pay the following vouchers:
April 18, 2011
Vouchers 169- 220 76,532.19
General 17,519.35
Highway 58,161.00
Trust and Agency 851.84
April 18, 2011
Vouchers 221-227 11,269.23
Capital Project Water #6 11,269.23
Adjournment
Councilmember Buckalew moved, seconded by Councilmember Traister to adjourn at 9:51 p.m. Motion carried.
Next Board Meetings
Huron Planning Board will meet on May 2, 2011 at 7:30 p.m.
Huron Zoning Board of Appeals will meet on May 10, 2011 at 7:30 p.m.
Huron Town Board will meet on May 16, 2011 at 7:00 p.m.
