Huron Town Board Minutes - subject to approval.
2012 Organizational Special Meeting December 29, 2011
Call to Order
The Organizational Meeting of the Huron Town Board was called to order by Supervisor Laurie Crane on December 29, 2011 at 7:50 p.m. at the Huron Town Hall.
Roll Call
Upon roll call the following were present: Supervisor Laurie Crane, Councilmember David Buisch, Councilmember Lois Buckalew, and Councilmember Alan Traister.
Councilmember Russell Teeple was absent.
Rules & Regulations
Councilmember Traister moved, seconded by Councilmember Buckalew to adopt the rules and regulations of the Town of Huron as updated on January 2, 2008. All in favor of this motion.
Town Board Meeting Date
Town Board meetings will be held the third Monday of each month unless on a holiday then it will be held the day after on Tuesday at 7:00 p.m.
Official Paper
Councilmember Traister moved, seconded by Councilmember Buisch to have the Times of Wayne County as the Town's official paper. All in favor of this motion.
Official Banks
Councilmember Buisch moved, seconded by Councilmember Traister to make Citizen's Bank and Lyon's National Bank as the Town's official banks. All in favor of this motion.
RESOLUTION #01-2012
Investment Policy and Procurement Policy
On motion of Councilmember Buckalew, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE - AYES 4-NAYS 0.
RESOLVED, to approve the investment policy and Procurement Policy.
RESOLUTION #02-2012
Officials Mileage
On motion of Councilmember Buckalew, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE - AYES 3-NAYS 1. Supervisor Crane voted nay.
RESOLVED, to change the official mileage for the Town to $ .51 per mile.
RESOLUTION #03-2012
Salaries for Elected Officials & Highway Employees
On motion of Councilmember Buisch, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE - AYES 5 NAYS O.
RESOLVED, to accept the salaries as published.
Councilperson (4 each) $ 3,824
Justice (2 each) 11,632
Supervisor 15,756 Ins 90% of 2 person & flex
Town Clerk 33,498 Ins.90% of 2 person & flex
Superintendent of Highways 58,122 Ins. 90% of Family & flex
Highway HEO (1) full time 20.55 per hour Ins. 90% of 2 person & flex
Highway HEO (2) full time 19.29 per hour 40% of 90% ins & flex
Highway HEO part time training 12.40 per hour
Highway HEO part time w/exper. 16.32 per hour
Highway HEO pt summer backhoe 12.40 per hour
Highway MEO pt winter wingman 10.61 per hour
Highway MEO pt summer mowing 8.04 per hour
RESOLUTION #04-2012
Benefits for 2012
On motion of Councilmember Buisch, seconded by Councilmember Traister the following the following resolution was ADOPTED - VOTE - AYES 4 NAYS 0.
RESOLVED, the following benefits:
"Medical insurance coverage for you and your eligible family members is available through the Town of Huron if you are a regular full-time employee or one of the following elected officials -
•· Superintendent of Highways
•· Town Clerk
•· Town Supervisor
Your medical insurance coverage is effective on the first day of employment or the first day of office as an elected official, provided eligibility requirements are met. If you were employed or appointed year by year before January 1, 2010, your contribution is 10% of the monthly premium for your coverage and that of your eligible dependents, if applicable.
If you were employed or appointed year by year on or after January 1, 2010, the Town will pay 100% of the monthly premium for your single coverage and you will pay 100% of the monthly premium for dependent coverage.
If you were employed prior to 1 January 2012, and waived the medical insurance coverage provided by the Town, you qualified for a buy-out provision under this plan. By providing documentation of comparable medical health insurance coverage and a signed waiver, you receive a health insurance buy-out payment equal to 40% of the annual premium the Town would otherwise have paid for your coverage. The payment is made in equal amounts corresponding to your pay period, throughout the year.
Any person waiving the medical coverage provided by the Town on or after 1 January 2012, in the manner indicated above, will receive a medical insurance buy-out payment in the amount of $1,000.00. The payment will be made annually in the last pay period before December 25th.
Any person employed prior to 1 January 2010, who elected individual and/or dependent coverage through a plan other than that provided by the Town of Huron, and who loses that coverage, may be reinstated in the coverage provided by the Town: However, reinstatement will be under the conditions effective 1 January 2010 or subsequent change by Town Board resolution.
Your contribution for medical insurance coverage is a pre-tax deduction from your paycheck in accordance with IRS Section 125. The deduction is taken before federal, state and social security taxes are calculated, thereby reducing the amount of taxable income and increasing net wages.
The premiums for medical insurance coverage are subject to change by resolution of the Town Board. The Town Board will provide a two-month written notice of a change in the premiums, provided the Town receives sufficient notice from the service provider."
RESOLUTION #05-2012
Standard Workday for Retirement Benefits
On motion of Councilmember Buisch, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE- AYES 4 NAYS 0.
RESOLVED, to set the standard workday for all employees for retirement benefits: Highway (all) 8 hours, full time: Supervisor 8 hours, Town Clerk 8 hours, Building Inspector 8 hours, and Highway Superintendent 8 hours. Part Time: (all others) 6 hours
RESOLUTION #06-2012
Flex Spending
On motion of Councilmember Buisch, seconded by Councilmember Traister the following resolution was ADOPTED - AYES 3 NAYS 1. Councilmember Buckalew voted nay.
RESOLVED, to adjust flex spending wording and the acknowledgement to read:
(Page 35) Flexible Spending Account. Each full-time employee, including elected officials working full-time, will be credited with $10.60 each week in a flexible spending account. The accumulated amount may be applied against medical, dental, prescription drug or optical co-pay amounts, or other out-of-pocket expense incurred as a result of services, treatment or care covered by an insurance plan. Any accumulated amount which has not been used by the last pay period in the year will be forfeited.
(page 60) Acknowledgement and Receipt was also amended to include the sentence - This Handbook supersedes all other handbooks, resolutions or understandings, verbal or written.
Supervisor's Committees:
Supervisor Crane appointed the following committees:
David Buisch: Community Relations, Planning and Zoning, Building Inspector and Website
Russell Teeple: Highway, Water & Sewer and Agriculture
Alan Traister: Wind, Justice, Historian and Dog Control
Lois Buckalew: Emergency Management, Assessors, Policy and Grants, Insurance and Buildings
RESOLUTION #07-2012
Appointments for 2012
On motion of Councilmember Buisch, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE - AYES 3 NAYS 1. Councilmember Traister abstained.
RESOLVED, to make the following appointments to serve at the pleasure of the Town Board.
Deputy Supervisor: Russell Teeple
Clerk to Justices: Kathy Wachtman
Deputy Town Clerk: Wendy Sipes
Budget Officer: Laurie Crane
Account Clerk: Nancy Hamilton
Clerk to Building Inspector: Donna Traister
It was decided to offer the Clerk to Planning/Zoning to Jennifer Topping.
Clerk to Planning and Zoning: TBA
Sole Assessor: David Roach
Clerk to Assessor: Karen Powell
The Board decided to advertise for the Building Inspector Assistant, Historian and Deputy Historian.
Historian: TBA
Deputy Historian: TBA
There were two applications for Building Inspector: Roger Gallant and Mat Dunphy
Councilmember Buisch moved, seconded by Councilmember Traister to appoint Roger Gallant as Building Inspector. All in favor of motion.
Building Inspector: Roger Gallant
Deputy Hwy Supt.: Steven Connelly
Health Officer: Town Board
Census Liaison: Town Clerk, Building Inspector
Records Management Officer: Tammy Vezzose
Registrar of Vital Statistics: Tammy Vezzose
Sub-Registrar of Vital Statistics: Wendy Sipes
Chairperson Zoning Board: Russell Dean
Chairperson Planning Board: Larry Lockwood
House Number Clerk: Roger Gallant
Assessment Board of Review: Thomas McGuire 5years
Planning Board 5yr member: Charles Boogaard
Zoning Board 5 yr. Member: Russell Dean
Vice Chairperson Zoning Board: Brandon Furber.
Vice Chairperson Planning Board: Charles Boogaard
Representative to Wayne County Planning Board: Larry Lockwood
Discussion on other Topics
Account Clerk Hamilton advised the Board that under civil service regulations, the appointment of the Building Inspector (Roger Gallant) is a permanent appointment based on qualification and successful civil service examination, and does not have to be advertised from year to year.
Supervisor Crane inquired about the full-time highway vacancy and if the Highway Superintendent will be advertising the position.
Swearing in of Appointed Positions
The Honorable Judge Blauvelt officiated over the swearing in ceremony of Supervisor Laurie Crane, Councilmember Alan Traister, Highway Superintendent Richard Reyn, Sole Assessor David Roach, Account Clerk Nancy Hamilton, Deputy Town Clerk Wendy Sipes, and Clerk to Building Inspector Donna Traister.
RESOLUTION #08-2012
Salaries for Appointments
On motion of Councilmember Buisch, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE - AYES 4 NAYS 0.
RESOLVED, to approve the salaries for 2011 of appointed employees.
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Deputy Town Clerk
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$13.95 500 Hours yearly
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$6,975.00
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Account Clerk
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$15.14 19 Hrs weekly
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$14,959
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Deputy Superintendent of Highways
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$1,000.00
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Sole Assessor
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$23,000.00
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Clerk to Sole Assessor
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$10.00 (Training) $11.50 (6 Months)
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$13,000.00
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Historian
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$500.00
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Building Inspector
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Insurance 40%of 90%/Flex
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$46,694.00
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Building Inspector Assistant
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$7,000.00
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Clerk to Building Inspector
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$13.24 15 Hrs per week
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$10,328.00
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Budget Officer
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$800.00
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Zoning Board of Appeals
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6 Each
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$1,043.00
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Planning Board
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4 Each
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$1,043.00
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Zoning Chairperson
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$1,393.00
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Planning Chairperson
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$1,393.00
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Court Clerk
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$13.95 30 Hours Weekly
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$21,762.00
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Vital Statistics, Registrar
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$580.00
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Assessment Board of Review
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$100 1st Day $55 each day after
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$775.00
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Planning Board Clerk
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$10.00 85 Hours
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$982.00
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Zoning Board Clerk
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$10.00 140 Hours
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$1,617.00
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Highway Hourly:
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Highway HEO (1) Full Time
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Insurance 90%/Flex
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$20.55
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Highway HEO (2) Full Time
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Insurance 40% of 90%/Flex
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$19.29
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Highway HEO Part Time
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Winter Experience
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$12.40
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Highway HEO Part Time
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Summer Backhoe
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$12.40
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Highway HEO Part Time
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Winter Wingman
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$10.61
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Highway HEO Part Time
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Summer Mowing
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$8.04
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RESOLUTION #09-2012
Payroll Schedule
On motion of Councilmember Traister, seconded by Councilmember Buckalew the following resolution was ADOPTED - VOTE - AYES 4 NAYS 0
RESOLVED, to accept the payroll schedule as listed:
Bi-Weekly - Highway Employees, Highway Superintendent, Deputy Highway Superintendent, Town Clerk, Budget Officer, Registrar of Vital Statistics, Supervisor, Building Inspector, Justices, Court Clerk, Deputy Town Clerk, Account Clerk, Sole Assessor, Clerk to Assessor, Building Inspector Assistant, Clerk to Planning and Zoning Boards, Clerk to the Building Inspector.
Quarterly - Councilmember's, Zoning & Planning Boards, Historian
RESOLUTION #10-2012
Attorney Contract
On motion of Councilmember Traister, seconded by Councilmember Buckalew the following resolution was ADOPTED - VOTE - AYES 4 NAYS 0.
RESOLVED, to contract with Knauf Shaw, LLP to be Town Attorney for the year 2012 at a monthly fee of $865.00.
RESOLUTION #11-2012
Contract for Custodian
On motion of Councilmember Traister, seconded by Councilmember Buisch the following resolution was ADOPTED - VOTE - AYES 4 NAYS 0.
RESOLVED, to contract with Karen Powell as custodian of the Town Hall. The contract amount will be $1832 annually.
RESOLUTION #12-2012
Contract for Animal Control
On motion of Councilmember Buisch, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE - AYES 4 - NAYS 0.
RESOLVED, to contract with Gary Mettler as Animal Control of the Town. The contract amount will be $4917 annually.
Highway Responsibility for Town Buildings
The Highway Department will be responsible for Town Building's for snow removal, minor repairs, spring clean up and lawn maintenance (prepare for mowing).
Announcements
Regular Town Board Meeting Changes
January 17, 2012 (Tuesday) at 7:00 p.m.
February 21, 2012 (Tuesday) at 7:00 p.m.
Spring Clean-Up/Shred Text Day
This will be discussed at the January 17, 2012 Regular Town Board Meeting.
Town Hall Holidays
Councilmember Buisch moved, seconded by Councilmember Traister to approve the Town Hall Holiday closing dates, with the exception that Building Inspector Gallant's observance may be different.
Martin Luther King Day Jan 16th
Presidents Day Feb 20th
Memorial Day May 28th
Independence Day July 4th and 5th
Labor Day Sept 3rd
Columbus Day Oct 8th
Election Day Nov 6th
Veterans Day Nov 12th
Thanksgiving Day Nov 22nd
Christmas Dec 24th and 25th
Highway Holidays
New Years Day Memorial Day
4th of July Labor Day
Columbus Day Election Day
Veteran's Day Thanksgiving Day
Christmas Day 3 Floating Days
Adjournment & Next Regular Meeting
Councilmember Traister moved, seconded by Councilmember Buisch to adjourn at 8:41 p.m. All in favor of this motion.
Next Regular Meeting of Town Board will be January 17, 2012 (Tuesday) at 7:00 p.m.
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Tammy Vezzose
Town Clerk/Collector
