Minutes subject to approval:
Call to Order
The Organizational Meeting of the Huron Town Board was called to order by Supervisor Laurie Crane on January 7, 2013 at 7:00 p.m. at the Huron Town Hall.
Roll Call
Upon roll call the following were present: Supervisor Laurie Crane, Councilmember David Buisch, Councilmember Lois Buckalew, Councilmember Russell Teeple and Councilmember Alan Traister.
Rules & Regulations
Councilmember Traister moved, seconded by Councilmember Buckalew to adopt the rules and regulations of the Town of Huron as updated on January 2, 2008. All in favor of this motion.
Town Board Meeting Date
Town Board meetings will be held the first Tuesday and third Monday of each month unless on a holiday then the third Monday meeting will be held the day after on Tuesday at 7:00 p.m.
Official Paper
Councilmember Traister moved, seconded by Councilmember Buisch to have the Times of Wayne County as the Town's official paper. All in favor of this motion.
Official Banks
Councilmember Buisch moved, seconded by Councilmember Traister to make Lyon's National Bank as the Town's official bank. All in favor of this motion.
RESOLUTION #01-2013
Investment Policy and Procurement Policy
On motion of Councilmember Traister, seconded by Councilmember Teeple the following resolution was ADOPTED - VOTE - AYES 5-NAYS 0.
RESOLVED, to approve the investment policy and Procurement Policy and to remove Citizens Bank from the Procurement Policy.
RESOLUTION #02-2013
Officials Mileage
On motion of Councilmember Buckalew, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE - AYES 3-NAYS 2. Supervisor Crane and Councilmember Traister voted nay.
RESOLVED, to change the official mileage for the Town to $ .55 per mile.
RESOLUTION #03-2013
Salaries for Elected Officials & Highway Employees
On motion of Councilmember Traister, seconded by Councilmember Teeple the following resolution was ADOPTED - VOTE - AYES 5 NAYS O.
RESOLVED, to accept the salaries as published.
Councilperson (4 each) $ 3,824
Justice (2 each) 11,631
Supervisor 20,000 Ins 90% of 2 person & flex
Town Clerk 34,168 Ins.90% of 2 person & flex
Superintendent of Highways 59,285 Ins. 90% of Family & flex
Highway HEO (1) full time 20.96 per hour, Ins. 90%.of 2 person & flex
Highway HEO (2) full time 19.68 per hour 40% of 90% ins & flex
Highway HEO (1) full time 19.68 per hour $1,000 buy-out/flex
Highway HEO part time training 12.40 per hour
Highway HEO part time w/exper. 16.00 per hour
Highway HEO pt summer backhoe 12.40 per hour
Highway MEO pt winter wingman 10.61 per hour
Highway MEO pt summer mowing 8.04 per hour
RESOLUTION #04-2013
Benefits for 2013
On motion of Councilmember Traister, seconded by Councilmember Teeple the following the following resolution was ADOPTED - VOTE - AYES 5 NAYS 0.
RESOLVED, the following benefits:
Medical insurance coverage for you and your eligible family members is available through the Town of Huron if you are a regular full-time employee or one of the following elected officials
•· Superintendent of Highways
•· Town Clerk
•· Town Supervisor
Your medical insurance coverage is effective on the first day of employment or the first day of office as an elected official, provided eligibility requirements are met. If you were employed or appointed year by year before January 1, 2010, your contribution is 10% of the monthly premium for your coverage and that of your eligible dependents, if applicable.
If you were employed or appointed year by year on or after January 1, 2010, the Town will pay 100% of the monthly premium for your single coverage and you will pay 100% of the monthly premium for dependent coverage.
If you were employed prior to 1 January 2012, and waived the medical insurance coverage provided by the Town, you qualified for a buy-out provision under this plan. By providing documentation of comparable medical health insurance coverage and a signed waiver, you receive a health insurance buy-out payment equal to 40% of the annual premium the Town would otherwise have paid for your coverage. The payment is made in equal amounts corresponding to your pay period, throughout the year.
Any person waiving the medical coverage provided by the Town on or after 1 January 2012, in the manner indicated above, will receive a medical insurance buy-out payment in the amount of $1,000.00. The payment will be made annually in the last pay period before December 25th.
Any person employed prior to 1 January 2010, who elected individual and/or dependent coverage through a plan other than that provided by the Town of Huron, and who loses that coverage, may be reinstated in the coverage provided by the Town: However, reinstatement will be under the conditions effective 1 January 2010 or subsequent change by Town Board resolution.
Your contribution for medical insurance coverage is a pre-tax deduction from your paycheck in accordance with IRS Section 125. The deduction is taken before federal, state and social security taxes are calculated, thereby reducing the amount of taxable income and increasing net wages.
The premiums for medical insurance coverage are subject to change by resolution of the Town Board. The Town Board will provide a two-month written notice of a change in the premiums, provided the Town receives sufficient notice from the service provider.
RESOLUTION #05-2013
Standard Workday for Retirement Benefits
On motion of Councilmember Teeple, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE- AYES 5 NAYS 0.
RESOLVED, to set the standard workday for all employees for retirement benefits: Highway (all) 8 hours, full time: Supervisor 8 hours, Town Clerk 8 hours, Building Inspector 8 hours, and Highway Superintendent 8 hours. Part Time: (all others) 6 hours
Supervisor's Committees:
Supervisor Crane appointed the following committees:
David Buisch: Community Relations, Planning and Zoning, Building Inspector and Website.
Russell Teeple: Highway, Water & Sewer and Agriculture
Alan Traister: Wind, Justice, Historian and Dog Control
Lois Buckalew: Emergency Management, Assessors, Policy and Grants, Insurance and Buildings
RESOLUTION #06-2013
Appointments for 2013
On motion of Councilmember Trasister, seconded by Councilmember Teeple the following resolution was ADOPTED - VOTE - AYES 5 NAYS 0.
RESOLVED, to make the following appointments to serve at the pleasure of the Town Board,
Representative to Wayne County Fire Advisory Board: Gary Lockwood
Representative to Wayne County EMS Advisory Board: Charles King
Court Clerk Appointment
Discussion was held concerning the appointment of Karen Powell for second interim court clerk position. Judge Blauvelt and Judge Cantaben both spoke in favor of Karen's appointment to this position.
RESOLUTION #07-2013
Appointments for 2013
On motion of Councilmember Buisch, seconded by Councilmember Teeple the following resolution was ADOPTED - VOTE - AYES 3 NAYS 2. Councilmember Traister and Buckalew abstained.
RESOLVED, to make the following appointments to serve at the pleasure of the Town Board.
2013 Town of Huron Appointments
Deputy Supervisor: Russell Teeple
Clerk to Planning and Zoning Boards: Tiffany Smith
Clerk to Justices: Kathy Watchman
Clerk to Justices: Karen Powell
Deputy Town Clerk: Wendy Sipes
Budget Officer: Laurie Crane
Historian: John Powell
Deputy Historian: Cindy Powell
Building Inspector: Roger Gallant
Building Inspector Assistant: Aron Thompson
Sole Assessor: David Roach
Clerk to Assessor: Karen Powell
Deputy Hwy Supt.: Steve Connelly
Health Officer: Town Board
Account Clerk: Nancy Hamilton
Clerk to Building Inspector: Donna Traister
Census Liaison: Town Clerk, Building Inspector
Records Management Officer: Tammy Vezzose
Registrar of Vital Statistics: Tammy Vezzose
Sub-Registrar of Vital Statistics: Wendy Sipes
Chairperson Zoning Board: Russell Dean
Chairperson Planning Board: Larry Lockwood
House Number Clerk: Roger Gallant
Assessment Board of Review 5 yr. Member: TBA
Planning Board 5 yr member: Joe Snyder
Planning Board 3yr member: Tiffany Smith
Zoning Board 5 yr. Member: Thomas Hamilton
Zoning Board 5 yr. Member: TBA
Vice Chairperson Zoning Board: TBA
Vice Chairperson Planning Board: Charles Boogaard
Representative to Wayne County Planning Board: Larry Lockwood
Representative to Wayne County Fire Advisory Board: Gary Lockwood
Representative to Wayne County EMS Advisory Board: Charles King
2013 Town of Huron Highway Employees
Superintendent of Highways: Richard Reyn
Dep. Supt. of Highways: Steve Connelly
HEO: Brian Williams
HEO: David Seager
HEO: Steve Connelly
HEO: Gerrit Reyn
Swearing in of Appointed Positions
Honorable Judge Cantaben officiated over the swearing in ceremony of Account Clerk Nancy Hamilton, Planning Board Member and Clerk to Planning and Zoning Tiffany Smith and Clerk to Justice Karen Powell.
RESOLUTION #08-2013
Salaries for Appointments
On motion of Councilmember Traister, seconded by Councilmember Teeple the following resolution was ADOPTED - VOTE - AYES 4 NAYS 0 ABSTAINED 1. Supervisor Crane abstained.
RESOLVED, to approve the salaries for 2013 of appointed employees.
RESOLUTION #09-2013
Payroll Schedule
On motion of Councilmember Traister, seconded by Councilmember Teeple the following resolution was ADOPTED - VOTE - AYES 5 NAYS 0
RESOLVED, to accept the payroll schedule as listed:
Bi-Weekly - Highway Employees, Highway Superintendent, Deputy Highway Superintendent, Town Clerk, Budget Officer, Registrar of Vital Statistics, Supervisor, Building Inspector, Justices, Court Clerks, Deputy Town Clerk, Account Clerk, Sole Assessor, Clerk to Assessor, Building Inspector Assistant, Clerk to Planning and Zoning Boards, Clerk to the Building Inspector.
Quarterly - Councilmember's, Zoning & Planning Boards, Historian
RESOLUTION #10-2013
Attorney Contract
On motion of Councilmember Teeple, seconded by Councilmember Buckalew the following resolution was ADOPTED - VOTE - AYES 5 NAYS 0.
RESOLVED, to contract with Knauf Shaw, LLP as Town Attorney for the year 2013 at a monthly fee of $900.00.
RESOLUTION #11-2013
Contract for Custodian
On motion of Councilmember Traister, seconded by Councilmember Teeple the following resolution was ADOPTED - VOTE - AYES 5 NAYS 0.
RESOLVED, to contract with Karen Powell as Custodian of the Town Hall. The contract amount will be $1908 annually.
RESOLUTION #12-2013
Contract for Animal Control
On motion of Councilmember Teeple, seconded by Councilmember Traister the following resolution was ADOPTED - VOTE - AYES 5 - NAYS 0.
RESOLVED, to contract with Gary Mettler as Animal Control of the Town. The contract amount will be $4917 annually.
Highway Responsibility for Town Buildings
The Highway Department will be responsible for Town Building's for snow removal, minor repairs, spring clean up and lawn maintenance (prepare for mowing).
Announcements
Regular Town Board Meeting Changes
First Tuesday of each Month except for November (no meeting will be held)
January 22, 2013 (Tuesday) at 7:00 p.m.
February 19, 2013 (Tuesday) at 7:00 p.m.
Spring Clean - Up June 1, 2013
Resignation of Account Clerk Hamilton
Account Clerk Hamilton turned in her resignation to be effective April 15, 2013. Account Clerk Hamilton expressed her opinion that the salary schedule for the Account Clerk should be reviewed; she has been in her position for 7and a half years and no one has approached the subject with her.
RESOLUTION #13-2013
Accept Resignation and Advertise for Account Clerk
On motion of Councilmember Buckalew, seconded by Councilmember Traister the following resolution was ADOPTED - AYES 5 NAYS 0.
RESOLVED, to accept the resignation of Account Clerk Hamilton and to advertise the vacancy.
Other Business
•· Open House for Former Mayor Vicki Daley (Palmyra)
•· Roundtable on Tax Cap at MRB Group on January 10, 2013
•· Email from Deputy Comptroller in regards to Tax Levy Limit
•· Department of Health Letter on Bacteria (Contamination) Samples
•· Request for 75,000 (Cash Reserve) for Highway (Account Clerk will check with Auditor to see if this can be done)
RESOLUTION #14-2013
Contract for Lawnmowing
On motion of Councilmember Traister, seconded by Councilmember Teeple the following resolution was ADOPTED - AYES 5 NAYS 0.
RESOLVED, to contract with William Halstead for Lawn Maintenance (mowing) for the Town Hall and Historical Buildings. The contract amount will be $1600.
RESOLUTION #15-2013
Advertise for Vacancies
On motion of Councilmember Buisch, seconded by Councilmember Teeple the following resolution was ADOPTED - AYES 5 NAYS 0.
RESOLVED, to advertise for the ZBA and Assessment Board of Review Vacancies in the Times of Wayne County.
RESOLUTION #16-2013
Policies of the Town of Huron
On motion of Councilmember Buisch, seconded by Councilmember Teeple the following resolution was ADOPTED - AYES 5 NAYS 0.
RESOLVED, to reaffirm the following policies for the Town of Huron:
Agriculture Policy Statement
Workplace Violence Prevention Policy Statement
Town of Huron Code of Ethics
Disposition of Inventory Items
Employee Handbook
RESOLUTION #17-2013
Audit & Pay Bills 12-31-12
On motion of Councilmember Buckalew, seconded by Councilmember Buisch the following resolution was ADOPTED - VOTE - AYES 5 NAYS 0.
RESOLVED to audit and give permission to pay the following vouchers
Voucher # 16994-170020 14,226.93
Voucher # 169997 will be deleted due to overpayment 215.32
General 4,177.95
Highway 3,989.09
Capital # 6 6,059.89
RESOLUTION #18-2013
Budget Transfers
On motion of Councilmember Buckalew, seconded by Councilmember Traister the following resolution was ADOPTED - AYES 5 NAYS 0.
RESOLVED, to approve the following transfers made on 12-31-12:
From A3620.41 (Safety Insp Contr) to A1010.4 (Legislative Board) $345.15
From A1420.446 (Law Assess Cont) to A1110.41 (Court Contr) $1,268.97
From A1220.412 (Acct Clerk Contr) to A1220.470 (Payroll Proc) $127.30
From A1355.1040 (Assessor) to A1355.1041 (Assess Clerk) $437.84
From A1410.4 (Town Clerk Contr) to A1410.1051 (Dep Clerk) $338.35
From A1410.4 (Town Clerk Contr) to A1410.2 (TC Equip) $1012.98
From A1620.471 (Bldg Misc) to A1620.4612 (IT Svs) $165.50
From A3620.1072 (Bldg Insp Clerk) to A3620.1071 (Bldg Insp Assis) $241.54
From A3620.1072 (Bldg Insp Clerk) to A8020.1131 (Planning Clerk) $119.85
Adjournment & Next Regular Meeting
Councilmember Traister moved, seconded by Councilmember Buisch to adjourn at 8:03 p.m. All in favor of this motion.
Next Regular Meeting of Town Board will be January 22, 2013 (Tuesday) at 7:00 p.m.
_____________________________________________
Tammy Vezzose
Town Clerk/Collector
