Minutes subject to approval:
Call to Order
Regular Meeting of the Huron Town Board was called to order by Supervisor Laurie Crane at the Huron Town Hall on April 15, 2013, at 7:00 p.m.
Flag Salute
Supervisor Crane led the flag salute.
Roll Call
Upon roll call the following members were present: Supervisor Laurie Crane, Councilmembers David Buisch, Russell Teeple, Lois Buckalew and Councilmember Alan Traister.
Welcome
Supervisor Crane welcomed everyone.
Announcements
Supervisor Crane informed the Board that Kathy Wachtman completed her training for Justice and was sworn in by Justice Gary Cantaben today.
Public Participation
Supervisor Crane asked if there was anyone from the public that wished to speak.
Correspondence
The following correspondence was received and filed:
- A letter from NYS Department of Transportation advising the request for a reduced speed limit on Lummisville Road and Sunset View between Lake Bluff Road and the end of Sunset View, was not justified.
- A letter from NYS Department of Transportation advising the request for a reduced speed limit on Sloop Landing Road between Lummisville Road and Lake Bluff Road, was not justified.
- A letter from NYS Department of Transportation advising the request for a reduced speed limit between Connelly's Cove and the end of Lake Bluff Road, was not justified.
- A letter from NYS DEC in regards to the DECALS (Department of Environmental Conservation Automated License Sales) contract with Verizon ending on December 31, 2013 and the new vendor will be Accela.
- A letter from NYS Dept of State that Local Law #1 of 2013 has been filed.
- A Certificate of Completion for Karen Powell for Court Clerk Training.
Discussion of Correspondence
#3 Councilmember Teeple suggested the request be resubmitted with stronger language and copies sent to Senator Nozzolio, Assemblyman Oaks and the newspapers.
#4 The question was asked if there were extra charges for this, Town Clerk responded there were not, that this is funded by NYSDEC.
Salaried Employees
Councilmember Buisch submitted ideas for discussion regarding a policy on the treatment of salaried employees. Following some discussion, Councilmember Buckalew moved, seconded by Councilmember Teeple to table this, recommending information be gathered on the policies of other Towns. This will be on the May 20, 2013 Agenda.
Executive Session
Councilmember Traister moved, seconded by Councilmember Teeple to go into executive session for discussion on the Zoning Board Member at 7:24 p.m.
Out of Executive Session
Councilmember Traister moved, seconded by Councilmember Teeple to come out of executive session at 7:26 p.m.
RESOLUTION #62-2013
Appointment of Member to Zoning Board of Appeals
On motion of Councilmember Traister, seconded by Councilmember Teeple the following resolution was ADOPTED - AYES 5 NAYS 0.
RESOLVED, to appoint Robert Lannon to the Zoning Board of Appeals, effective April 15, 2013 at a prorated rate of pay.
Town Hall Issues
Building Inspector Gallant addressed the Board concerning the problem with the septic system resulting in blockage and the presence of a septic odor in the building. One source of the odor was found in a floor drain in Supervisor Crane's office, which had been carpeted over. Despite having the drains snaked three different times by three different service providers, the problem of blockage has persisted. His further investigation of the septic tank revealed that soon after the tank was drained, it filled up, indicating the problem may be in the leach field. Two engineers are scheduled to meet with him tomorrow to look into the matter.
Building Inspector Gallant submitted modified plans for the addition to the front of the Town Hall building to MRB for a construction cost estimate. The estimate came back at $154,000.00, which in his mind, cannot be justified. The plan proposed is relatively simple construction project, so he will discuss this matter with the engineers as well, and advise the Board of the outcome.
RESOLUTION #63-2013
Shredder for Town Hall
On motion of Councilmember Buckalew, seconded by Councilmember Traister the following resolution was ADOPTED - AYES 5 NAYS 0.
RESOLVED, to order the new Royal Sovereign shredder at a cost of $399.99 from WB Mason.
RESOLUTION #64-2013
Sodus Bay Weed Harvesting
On motion of Councilmember Traister, seconded by Councilmember Buisch the following resolution was ADOPTED - AYES 5 NAYS 0.
RESOLVED, to accept the bid SBIA (Sodus Bay Improvement Association) for Weed Harvesting in Sodus Bay at a rate of $81.00 an hour to be reported and billed monthly; giving Supervisor Crane permission to sign the contract subject to Attorney Knauf's review.
Any Other Business
- Herb Spiegel asked if putting stair access to the beach from the parking area on Spiegel Drive would increase the Town's liability. Attorney Knauf indicated the liability issue could go both ways - with stairs or without stairs. Mr. Spiegel would like to see the Board discuss the matter in a public meeting and make a decision. Supervisor Crane indicated the Board would like to hear how the property owners on Spiegel Drive feel about the matter, so suggested it be placed on the agenda of the July 15, 2013 meeting.
- Town Clerk Vezzose received Justice Wachtman's Certificate of Completion of the Bench Course.
RESOLUTION #65-2013
Assessment - Advertise Notice of Tentative Roll
On motion of Councilmember Buisch, seconded by Councilmember Teeple the following resolution was ADOPTED - AYES 5 NAYS 0.
RESOLVED, to advertise the Assessment 2013 Tentative Roll in the next addition of the Times of Wayne County and the first two weeks in May.
Committee Reports
Councilmember Teeple
Water Districts: Supervisor Crane met with David Doyle (MRB), Marty Aman (WCWSA) and Stu Brown regarding proposed Water District #8. The feasibility study suggests 9 alternative approaches to develop the Water District. The best and most cost effective approach is to divide the project into two Districts: The first project would be development of District #8 south of Ridge Road.
The pump station for Water District #5 is progressing; the pump house is being built off-site and should be delivered by the end of May.
RESOLUTION #66-2013
Water District 8&9
On motion of Councilmember Teeple, seconded by Councilmember Buckalew the following resolution was ADOPTED - AYES 5 NAYS 0.
RESOLVED, to move forward with two projects Water District #8 and #9 at a cost not to exceed $7,000.00 for each project.
Back to Committee Reports:
Highway Department: Teeple advised the Highway Department is working with the Engineer on the Slaght Road Bridge and getting the material ready. The box from the Truck recently sold is back, refurbished and looks great and the New Truck is in.
Councilmember Buisch commended the Highway Department on their clean-up.
Councilmember Traister
Historian Report: Councilmember Traister reported that Historian Powell has asked for an exterminator to deal with the invasion of squirrels and raccoons. Councilmember Buisch will make his "have a heart" trap available for the raccoon and Councilmember Traister will contact Historian Powell to investigate the cost of small traps for the squirrels.
Justice Monthly Report: Councilmember Traister moves, seconded by Councilmember Buisch to approve the March monthly Justice Court report. All in favor of this motion.
Animal Control Monthly Report: Councilmember Traister reported the Municipal Inspection Report on the animal retention facility found issues with cracks, spilled dog food, and needed paint. Councilmember Traister moved, seconded by Councilmember Teeple to approve the Animal Control Monthly Report. All in favor of this motion.
Councilmember Buckalew
Assessment: Nothing new to report.
Buildings: Nothing to report.
Insurance: Councilmember Buckalew moved, seconded by Councilmember Buisch to request a quote from Kris Kellogg on the Flex Plan. All in favor of this motion. Upon recommendation that there be a meeting to discuss the issue, Councilmember Buckalew requested Account Clerk Galek to coordinate the meeting with Kris Kellogg, Councilmember Buckalew and herself. Concerning the Flex Plan money, Account Clerk Galek noted the flex money should be moved to the general account at the beginning of each year.
Clerk's Salaries: Account Clerk Galek questioned the Salary Schedule commenting that the salaries on the Salary Schedule are not consistent with all of the positions: The Board clarified that the Salary Schedule was designed to recognize distinctions in job functions and responsibility. Councilmember Buckalew recommended a 50 to 60 cent increase in the salary of the Account Clerk, stating that she uncovered a lot of things that were either not done at all or not done properly since
starting in the position. The board decided the proper time to review the salary was upon completion of the 6-month probation period, September 1, 2013.
Councilmember Buisch
Zoning Board: Councilmember Buisch moved, seconded by Councilmember Traister to receive and file the Zoning Board minutes of March 12, 2013. Motion carried.
Receive & File Building Inspector's Monthly Fee Reports: Councilmember Buisch moved, seconded by Councilmember Traister to receive and file the Building Inspector's March monthly fee report. Motion carried.
Building Inspector Report:
- The survey of the Town on House Numbers has been completed; a little over 200 have received a second notice. There were 300-350 homes without a number or illegible numbers. This effort was generally well received as most residents were aware of the importance that 911 find them if necessary. The Town Hall is also now in compliance.
Electric service to Single Phase is moving along.
- There have been changes to lots in the Bay Shore Heights Subdivision, affecting the alignment with the RG&E power source. RG&E is suggesting the need to cut the road surface to correct the problem. Attorney Knauf advised the issue is between RG&E and Highway Superintendent Reyn. Attorney Knauf advised the change to the Bay Shore Heights Subdivision needs to go to the Planning Board.
- The next step for Crescent Beach is a general permit; Attorney Knauf will draft the necessary document(s).
- The Port Bay Association which provides the annual fireworks display on Port Bay has difficulty finding someone with a barge that meets the specs for a fireworks display. The Port Bay channel area is a perfect location, eliminating the need for a barge, but the channel access and fishing access from West Port Bay Road would have to be closed for approximately six hours and NYSDEC will not allow it. Building Inspector Gallant has reached out to Region 8 with no response. The Town Board will send a letter to NYSDEC.
- Councilmember Buisch introduced a new proposal regarding permit renewal of uncompleted building projects. The language is still not satisfactory: Supervisor Crane moved, seconded by Councilmember Buckalew to table this matter to the May 20, 2013 Town Board Meeting. Councilmember Traister abstained.
- Councilmember Buisch inquired about Stu Brown Associates' progress with the income surveys for the Septic Grant, since time is running out. Apparently there was some misunderstanding because the surveys that went out from Stu Brown Associates were for the proposed water district. It was generally agreed the matter would not be pursued for reasons of time. Supervisor Crane advised that the County is going to apply for a CDBG (Community Development Block Grant).
Supervisor Crane
Town Clerk's Monthly Report: Councilmember Buisch moved, seconded by Councilmember Buckalew to approve the March 2013 monthly report of the Town Clerk. Motion carried.
Town Board Meeting Minutes: Councilmember Buisch moved, seconded by Councilmember Teeple to approve the March 18, 2013 regular meeting minutes with the following correction: Supervisors Report was for January not February;
Councilmember Buisch moved, seconded by Councilmember Traister to approve the April 2, 2013 regular meeting minutes. Motion carried.
Supervisor's Report: There was no Supervisors Report at this time.
Supervisor reported on the following:
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A letter from D&L Disposal for a DEC permit.
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Landlocked parcel on Lake Bluff and Garner assessed for water with no waterline to this property. WCWSA feels the Town should run a line from Lake Bluff Road to the end of the driveway. The Board requested Supervisor Crane to go back to MRB to determine why this parcel was not included by them; MRB to provide engineering of the line at no cost to the Town.
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Notification was received that WAVAC has disbanded.
Attorney Knauf
Speed Limits: Attorney Knauf researched the issue of speed limits; they must be approved by the Department of Transportation.
RESOLUTION #67-2013
Audit & Pay Bills
On motion of Councilmember Buckalew, seconded by Councilmember Buisch the following resolution was ADOPTED - VOTE - AYES 5 NAYS 0.
RESOLVED to audit and give permission to pay the following vouchers:
April 15, 2013
Vouchers 170270-170302 $92,401.59
General $14,949.86
Highway $ 7,085.88
Capital Project #5 $19,828.78
Water #7 $50,537.07
Adjournment
Councilmember Teeple moved, seconded by Councilmember Buisch to adjourn at 9:14 p.m. Motion carried.
Next Board Meetings
Huron Planning Board will meet on April 1, 2013 at 7:30 p.m.
Huron Zoning Board of Appeals will meet on April 9, 2012 at 7:30 p.m.
Huron Town Board will meet on April 2, 2013 at 5:00 p.m.
Huron Town Board will meet on April 15, 2013 at 7:00 p.m.
Tammy Vezzose
Town Clerk
