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Town of
Huron
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Minutes
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Minutes subject to approval:
Call to Order
The Organizational Meeting of the Huron Town Board was called to order by Supervisor Phil Eygnor on January 5, 2021 at 5:00 p.m. at the Huron Town Hall.
Roll Call
Upon roll call the following were present: Supervisor Phil Eygnor, Councilmember David Buisch, Councilmember Richard Reyn, Councilmember Russell Teeple (Via Zoom) and Councilmember Robert Cahoon.
Others Present
Recording Clerk/Secretary Tammy Vezzose and Highway Superintendent Gerritt Reyn.
Others Present Via Zoom
Attorney Amy Kendall, Historian Rosa Fox, Councilmember Russ Teeple, Account Clerk Chris Galek and Deborah Levreault.
RESOLUTION #01-2021
Town of Huron Policies
On motion of Councilmember Reyn moved, seconded by Councilmember Buisch the following resolution was ADOPTED – VOTE – AYES 5 NAYS 0.
RESOLVED, to accept and approve the following:
Town of Huron Policies, Rules and Regulations (Revised and/or adopted and in place as of January 1, 2021) which is attached to these minutes.
Town Board Meeting Date
On
motion of Councilmember Reyn moved, seconded by Councilmember
RESOLVED, to approve Town Board meetings to be held the first Tuesday at 5:00 p.m. (except for July and November) and third Monday of each month at 6:00 p.m., unless a holiday in which case it will be held the day after on Tuesday.
Official Paper and Bank
Councilmember Cahoon moved, seconded by Councilmember Reyn to use the Times of Wayne County as the Town’s official paper and Lyons National Bank’s the Town’s official Bank. All in favor of this motion.
RESOLUTION #02-2021
Officials Mileage
On motion of Councilmember Cahoon, seconded by Councilmember Teeple the following resolution was ADOPTED – VOTE – AYES 5-NAYS 0.
RESOLVED, to approve the official mileage reimbursement for Town business at $ .58 per mile.
RESOLUTION #03-2021
Salaries for Elected Officials and Highway
On motion of Councilmember Cahoon, seconded by Councilmember Teeple the following resolution was ADOPTED – VOTE – AYES 5 NAYS O.
RESOLVED, to accept the 2021 Compensation Schedule of elected officials and highway as published and attached to these minutes.
RESOLUTION #04-2021
Benefits for 2021
On motion of Councilmember Cahoon, seconded by Councilmember Buisch the following the following resolution was ADOPTED – VOTE – AYES 5 NAYS 0.
RESOLVED, the following benefits:
(Employee Handbook Excerpt) Medical insurance coverage for you and your eligible family members is available through the Town of Huron if you are a regular full-time employee, regular part-time employee (30 hours or more) or one of the following elected officials –
Superintendent of Highways
Town Clerk
Town Supervisor
Effective October 1, 2015, the medical insurance offered by the Town is a high deductible insurance plan integrated with a Health Reimbursement Arrangement. Your health insurance plan is Affordable Care Act compliant.
Your medical insurance coverage is effective on the first day of employment or the first day of office as an elected official, provided eligibility requirements are met. If you were employed or appointed year by year before January 1, 2010, your contribution is 10% of the monthly premium for your coverage and that of your eligible dependents, if applicable.
If you were employed or appointed year by year on or after January 1, 2010, the Town will pay 100% of the monthly premium for your single coverage and you will pay 100% of the monthly premium for dependent coverage.
If you were employed prior to 1 January 2012, and waived the medical insurance coverage provided by the Town, you qualified for a buy-out provision under this plan. By providing documentation of comparable medical health insurance coverage and a signed waiver, you receive a health insurance buy-out payment equal to 40% of the annual premium the Town would otherwise have paid for your coverage. The payment is made in equal amounts corresponding to your pay period, throughout the year.
Any person waiving the medical coverage provided by the Town on or after 1 January 2012, in the manner indicated above, will receive a medical insurance buy-out payment in the amount of $1,000.00 a year. The payment will be spread out over twenty-six (26) pay periods on a calendar year basis; the amount will be prorated for a partial year.
If you previously waived the health insurance offered by the Town, and lose the individual and/or dependent coverage of an ACA plan provided by other than the Town of Huron, you may be reinstated in the plan offered by the Town; However, reinstatement will be under the conditions effective January 1, 2010 or subsequent change by Town Boards resolution in effect at the time of reinstatement, regardless of the date of your employment.
Your contribution for medical insurance coverage is a pre-tax deduction from your paycheck in accordance with IRS Section 125. The deduction is taken before federal, state and social security taxes are calculated, thereby reducing the amount of taxable income and increasing net wages.
The premiums for medical insurance coverage are subject to change by resolution of the Town Board. The Town Board will provide a two-month written notice of a change in the premiums, provided the Town receives sufficient notice from the service provider.
Health Reimbursement Arrangement
This Health Reimbursement Arrangement (HRA) is integrated with a high deductible health insurance plan for regular full time, regular part time employees and elected officials working full time. If you are participating in the health insurance plan coverage, a percentage of the annual deductible applicable to the coverage in which you have enrolled will be funded by the Town through a HRA account. Your out of pocket cost toward the deductible occurs when your reimbursable medical/health expenses exceed the annual amount of your HRA account. For details refer to the Summary Plan Description (SPD) and the Plan Document.
Standard Workday for Retirement Benefits
Councilmember Cahoon moved, seconded by Councilmember Reyn
to set the standard workday for all employees for retirement benefits: Highway (all) 8 hours, full time: Supervisor 8 hours, Town Clerk 8 hours, Building Inspector 8 hours, Building Inspector Clerk 8 hours, Highway Superintendent 8 hours, Assessor Clerk/Court Clerk 8 hours and Regular Part Time 6 hours and Part Time: (all others) 6 hours. All in favor.
Supervisor’s Committees
Supervisor Eygnor appointed the following committees:
David Buisch: Community Relations, Planning and Zoning, Policies, Employee Benefits and Website.
Russell Teeple: Deputy Supervisor, Highway, Water & Sewer and Agriculture
Robert Cahoon: Wind, Justice, Assessor, Grants and Dog Control
Richard Reyn: Emergency Management, Building Inspector, Buildings, Town Insurance and Historian
RESOLUTION #05-2021
Appointments for 2021
On motion of Councilmember Reyn, seconded by Councilmember Buisch the following resolution was ADOPTED – VOTE – AYES 5 NAYS 0.
RESOLVED, to make the following appointments to serve at the pleasure of the Town Board: See 2021 Town of Huron Appointments attached to these minutes. The position of Deputy Building Inspector was discussed; moved to the February Town Board Meeting.
RESOLUTION #6-2021
Salaries for Appointments
On motion of Councilmember Teeple, seconded by Councilmember Buisch the following resolution was ADOPTED – VOTE - AYES 5 NAYS 0
RESOLVED, to adopt salaries for appointed position as per the 2021 Compensation Schedule which is attached to these minutes.
RESOLUTION #7-2021
Payroll Schedule
On motion of Councilmember Reyn, seconded by Councilmember Cahoon the following resolution was ADOPTED – VOTE – AYES 5 NAYS 0
RESOLVED, to accept the payroll schedule as listed:
Bi-Wkly - All Highway, Deputy Town Clerk, Supervisor, Building Inspector, Deputy Building Inspector, Town Justice’s, Town Clerk, Account Clerk, Assessor, Clerk to Assessor, Clerk to Planning and Zoning and Building Department, Clerk to Highway, Records Clerk, Clerk to Supervisor, Clerk PT – Town Clerk’s Office, Zoning Enforcement Officer-PT and Court Clerks
Quarterly - Councilpersons, Zoning & Planning Boards, Historian
RESOLUTION #8-2021
Attorney Contract
On motion of Councilmember Reyn, seconded by Councilmember Buisch the following resolution was ADOPTED – VOTE – AYES 5 NAYS 0.
RESOLVED, to contract with Knauf Shaw, LLP as Town Attorney for the year 2021 as per budget.
RESOLUTION #9-2021
Contract for Animal Control
On motion of Councilmember Cahoon, seconded by Supervisor Eygnor the following resolution was ADOPTED – VOTE – AYES 5 – NAYS 0.
RESOLVED, to contract with Gary Mettler as Animal Control Officer of the Town for the year 2021 as per budgeted amount.
RESOLUTION #10-2021
Contract for Custodian
On motion of Councilmember Reyn, seconded by Councilmember Buisch the following resolution was ADOPTED – VOTE – AYES 5 – NAYS 0.
RESOLVED, to contract with Glyde Dora as Custodian of the Town as per budgeted amount.
RESOLUTION #11-2021
Contract for Lawn Mowing
On motion of Councilmember Cahoon, seconded by Councilmember Reyn the following resolution was ADOPTED – AYES 5 NAYS 0.
RESOLVED, to contract with William Halstead for lawn maintenance for the Town Hall and Historical Buildings as per budgeted amount.
RESOLUTION #12-2021
Contract for Maintenance
On motion of Councilmember Buisch, seconded by Councilmember Teeple the following resolution was ADOPTED – AYES 5 NAYS 0.
RESOLVED, to contract with D. Bean Contracting for maintenance for the Town Hall. as per contracted amount.
Highway Responsibility for Town Buildings
The Highway Department will be responsible for Town Building’s for snow removal, minor repairs, spring clean-up and lawn maintenance (prepare for mowing). All in Favor.
Announcements
Regular Town Board Meeting Changes
First Tuesday of each Month except for July and November (no meeting will be held)
January 18, 2021 (Tuesday) at 6:00 p.m.
February 15, 2021 (Tuesday) at 6:00 p.m.
Spring Clean – Up-date was discussed. June 12, 2021: Confirmation to follow by Councilmember Cahoon.
Adjournment
Councilmember Teeple moved, seconded by Councilmember Reyn to adjourn at 5:22 p.m. All in favor of this motion.
Tammy Vezzose, RMC Town Clerk/Collector
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